The EU General Data Protection Regulations (GDPR) require all companies to treat personal information collected or handled securely and maintain accurate records as to how this information is stored and used. This policy details the information regarding personal data that the Braunston Village Charities website collects, stores and uses.
Who are we?
Braunston Village Charities is managed by a Board of Trustees, who administer jointly the charities previously known as the Braunston Town Land Charity (243109) and the Braunston Relief in Need Charity (245104), both registered with the Charity Commission on 22nd February 1978 and 31st July 1979 respectively.
How do we collect personal information from you?
Braunston Village Charities collects personal information via the following means:
when you write to us
when you email us
when you speak to us face to face
when you call us on the telephone
What type of information is collected from you?
The personal information we collect might include:
Your name and contact information which you may provide to us when you speak to us, telephone us, send us an email, or communicate in any other way
The name and address of people being nominated for receipt of charitable gifts/help
How is your information used?
Collecting this data enables us:
to contact you in response to a specific referral
to deliver charitable gifts to nominated persons
Who has access to your information?
We will never lease, distribute or sell your personal information to third parties unless we have your permission or the law requires us to.
We will not contact you for marketing purposes.
How you can access and update your information
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: [email protected].
You have the right to ask for a copy of the information Braunston Village Charities holds about you or to ask for it to be removed. We will only remove data we hold on you if we are not legally obliged to retain it.
We will ask you to provide formal proof of identity before releasing, editing or removing any of your information.
Security precautions in place to protect the loss, misuse or alteration of your information
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Braunston Village Charities will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
If you believe your Personal Data has been compromised, please contact us.
If you email us directly, or via a email mailto hyperlink (like this one), the email is transmitted to us via the Simple Mail Transfer Protocol (SMTP). Depending on your email provider, the email contents may or may not be encrypted from the point at which it leaves your computer, until it reaches your email provider or in some cases, until it reaches us. We have no control over this, but most popular email providers like Gmail do provide end-to-end encryption.
Our website contact form operates with a SSL ('Secure Sockets Layer' or 'https'). This means that any information you enter on our contact form will be encrypted by your own web browser from the point you click the 'Send' button until it reaches our web server. It is briefly decrypted on our web server, but is then re-encrypted and transmitted to us via our email host where it is only ever transmitted in an encrypted form or held in a highly secure manner.
Our website contact form has a reCAPTCHA control, which is an additional safety feature to help prevent businesses from receiving spam or automated data, and thus protecting the website and customer data.
16 or Under
We are concerned about protecting the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.
Our lawful basis for processing this data
We will ensure we have your permission to use the data necessary for the fulfilment of services provide.
Braunston Village Charities will retain personal data we process for as long as needed to provide our services. We will retain this personal information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements. The Data will be reviewed at least annually.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in August 2018, but we may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.
Any questions regarding this Policy and our privacy practices should be sent by email to [email protected].