Braunston Memorial Hall
Rules and regulations
THE FOLLOWING REGULATIONS DEFINE THE RIGHTS AND RESPONSIBILITIES OF BOTH THE MANAGEMENT COMMITTEE AND THE HIRER WITH RESPECT TO THE USE OF THE HALL
HEALTH & SAFETY REGULATIONS
A1. It is the responsibility of Hirers upon entering the building to acquaint themselves with the Fire Regulations posted in the main corridors and comply with these regulations
A2. The Hall operates a NO-SMOKING POLICY in all areas.
A3. It is the responsibility of the Hirer, in the interests of hygiene, to carry out the following at the end of the function.
• Wipe clean all tables etc. to remove spilt food/drink – AND RETURN TABLES AND CHAIRS TO THE STACKING AREA
• Wipe clean the Kitchen/Bar/Fridge/Cooker/Sinks and work tops. Wash and replace used china in the cupboards
• Sweep all areas used – including the toilets.
• Place all surplus food, packaging and other rubbish in the small bins provided and then empty into the main dustbin provided outside the kitchen.
A4. A maximum attendance of 150 persons is allowed within the building. In the event of overcrowding, the Committee or its agents have the right to ask for the assistance of the Hirer to reduce the number of persons in the Hall.
A5. The Committee cannot accept liability for third party insurance in respect of the use of the Hall(s). It is the responsibility of the Hirer to provide insurance for the intended use and provide a copy to the Committee before commencement of the Hire.
A6. No decorations shall be affixed to the building or internal walls without the prior written consent of the Committee or its agents.
A7. No dogs, (with the exception of Assistnace Dogs), cats or other livestock shall be brought into the building without prior written consent of the Committee or its agents.
A8. Bouncy castles at children’s parties may only be used in the Gallie Room and should be no more than 9ft (2.75 metres) in height.
A9. Basic heating is provided with underfloor/air source heating. Hirers should under no circumstances attempt to adjust the controls for these heating systems. Extra meter-controlled heaters are available using £1 coins (slot meters are located in the Store Room opposite the Gallie Room). Heaters located in the toilets should also not be tampered with.
DAMAGE REGULATIONS
B1. All damages and breakages shall be paid for in full by the Hirer.
B2. A deposit (£50 for each hire and £100 where alcohol is served or sold at an event) will need to be paid prior to the event for all bookings for parties. This deposit will be returned the following month (less any deductions). Any deductions are at the discretion of the Management Committee. Full details of the amount of the deposit can be obtained from the Booking Officer.
If a confirmed booking is cancelled less than 14 days before the booking then the deposit may be retained.
GENERAL REGULATIONS
C1. If the function includes entertainment with Music, Singing and Dancing (or similar), to which members of the public are admitted, then this must be declared on the Booking Form as special conditions may apply.
C2. Functions must finish not later than 12.00 midnight on weekdays and 11.45pm on Saturdays. The building must be vacated by 12.30am. Sunday hire is available until 10.30pm only.
C3. The Hirer shall ensure that noise from the Hall is kept to a reasonable level in consideration of neighbouring properties.
C4. The Committee does not hold a licence for the sale of alcoholic drinks, which shall not be sold on the premises without prior written consent of the Committee. The name of the Licensee shall be stated on the booking form and details provided.
C5. Persons hiring the Main Hall and or the Gallie Room shall allow reasonable access to the kitchen and toilets to persons using other parts of the Hall at the same time. It would be appreciated if Hirers would show due consideration for other users. Hire of the Library does not include automatic use of the kitchen.
C6. Equipment stored in the Hall by User Groups should not be used without the express written agreement of Joint Halls does not include the Meeting Room (Former Library) which will be locked when not in use.
C8. The minimum age of a Hirer is 18 years. No bookings will be accepted for a young person’s function without the written consent of the Committee, who will require adequate supervision by responsible adults as a condition of consent.
C9. No responsibility is accepted for loss or theft of articles upon the premises of the Hall or in respect of damage to or theft from vehicles left upon the premises. Vehicles are parked entirely at the owner’s risk and shall not be left on the premises overnight unless authorised in writing by the Committee. A charge will be made for long term parking.
C10. The piano must not be moved from the Main Hall without permission of the Management Committee.
C11. The partition between the two halls will remain closed with the exception of larger parties/events. Requests for the partition to be opened should be made at the time of booking. Once opened, the partition is locked into position for the duration of the event and cannot be closed by the Hirer.
BOOKING REGULATIONS
D1. Hire fees are payable upon making a Hall booking (forms and current charges available from the Booking Officer) together with payment of a deposit - £30 for day hire and £100 where alcohol is served or sold at an event.
D2. All lettings of the Hall shall be at the discretion of the Management Committee. The Committee reserves the right to cancel lettings and alter hire charges or regulations at any time without notice and without reason being given.
Braunston Memorial Hall Foundation, Management Committee, November 2022